A document needs to be notarized in a neighbor state too. See New Jersey and Pennsylvania, or Form 1583 for a mailbox.
This page is a notary scorecard. It is not a mailbox directory. Form 1583 is the Postal Service form you sign so a mailbox store can receive your mail. It appears here because mailbox signup is a common reason a New York owner needs a notary this week. The form is the use-case. The mailbox store is someone else’s product.
Legal
This page is not legal advice. An in-state commission is a notary license from New York. A New York-commissioned notary may perform remote online notarization if that notary registered as an electronic notary with the Department of State. A regular New York notary without that registration still has to be in the room. A bank, a commercial mailbox (CMRA), or the Postal Service still decides whether this packet may be remote.
Not legal advice.
The New York grade that is not a company letter
We grade the state rule first. Remote online notarization (RON) is a video session with a notary. A company cannot turn a regular New York notary into an electronic notary. It also cannot erase the electronic-notary registration New York has taken since February 1, 2023.
New York (the state rule)
State rule · September 2026- In-state RON
- A
- Signer RON access
- A
- Walk-in / mobile backup
- C
Primary sources: New York Department of State, Notary Public FAQ (Remote Notarization); Executive Law § 135-c; State Technology Law § 307. Country context: NASS and NNA. Secondary vendor map: Proof, July 8, 2026, not the country authority.
Two New York filings, and why a webcam is not always enough
The Department of State is blunt: electronic notarial acts are not automatic with a regular New York commission.
- Electronic notarization is a remote act after registration. The notary must register as an electronic notary, be physically inside New York at the time of the act, and meet the person by two-way audio and video. The signer may be elsewhere. If the signer is outside the United States, the notary must hear, on the recorded session, that the record relates to a matter before a U.S. court, government, or other U.S. entity, or involves U.S. property or a transaction substantially connected with the United States. DOS FAQ; Executive Law § 135-c.
- Regular New York notarization is still an in-person act. A New York notary who never registered as an electronic notary cannot finish the session from a webcam. An electronic notary commission authorizes both remote online notarial services and traditional notary services. DOS FAQ.
DOS prints a quirk that trips people: once the e-notary license is issued, the traditional notary license is automatically cancelled. The notary must use the new e-notary identification number on all notarizations, video sessions and printed documents. If a desk asks for the old commission number, that notarization may no longer exist.
Remote ink notarization (RIN), a video ID check followed by a wet-ink notarization on a mailed printed document, is not permitted after January 31, 2023. After that date, only electronic notarization under Executive Law § 135-c is the remote path. DOS FAQ.
The ID check is not a courtesy box. DOS lists three methods for a remote signer: the notary’s personal knowledge; or communication technology that lets the signer show an official ID, plus credential analysis, plus identity proofing; or the oath or affirmation of a witness who personally knows the signer and who is known to the notary or identified the same way. If those steps cannot be satisfied, the electronic notary may not perform the act. That is when a mobile notary or a walk-in becomes the product that can finish.
New York does not certify or recommend a software platform. The notary picks a platform that complies with Part 182 and the Department’s rules, then submits an exemplar after the commission is issued. We will not pick a brand for them.
The session file is part of the act. DOS requires an audio-visual recording of the electronic notarization, with a backup, kept a minimum of 10 years. That printed floor matches Florida’s F.S. 117.245 (at least 10 years). It is twice the five years Texas SOS prints for its online notaries. A journal is also required for every New York notary, a video session or a printed document, since January 25, 2023, and that journal is kept 10 years. Electronic notaries keep the journal and the recording.
What actually needs a notary on a New York LLC / bank stack
New York LLC formation is filed with the Department of State as Articles of Organization. LLC Law § 203 says the organizer prepares, signs, and files. The live DOS instructions we retrieved say the organizer must sign and print their name. They do not say the Division requires a notary for that filing. People still show up asking for a notary because a bank, a processor, a landlord, or a mailbox asked for a sworn statement on a different printed document that sits next to the LLC.
| Document | Typical notary question | Video vs an ink signature |
|---|---|---|
| NY LLC Articles of Organization | Usually none for the Division filing itself. Live DOS instructions: the organizer signs and prints their name; we did not read a notarization requirement on that page. LLC Law § 203. | Do not buy a video session because a blog said “LLCs need a notary.” Confirm the live form. |
| Bank signup documents (resolutions, signature cards, sworn statements) | The bank’s current checklist. Some desks accept a New York electronic notary or an out-of-state video notary. Some want a printed document signed in ink. | Ask the desk before you pay $25. The bank sets its own notary rule. |
| Operating agreement the bank requested | The notarization type printed on the form. | A New York electronic notary is often enough if the desk accepts a remote act. If they printed “in person” or “wet ink,” that is a mobile notary or a walk-in. |
| Power of attorney | State Technology Law § 307 says the Electronic Signatures and Records Act does not apply to powers of attorney, with limited exceptions printed in that section (for example a salvage-title POA). We do not flatten those exceptions into “any POA can be video.” | Treat an ordinary power of attorney as a printed document signed in ink unless you can quote a clean exception the desk will take. When the desk wants ink, that is a mobile notary or a walk-in. |
| PS Form 1583 (mailbox signup) | Yes, a notary public licensed in a U.S. state, territory, possession, or DC, or the mailbox store employee in person. June 2024 form. | The form’s own note allows a live video call. A New York electronic notary or an out-of-state video notary can both fit that sentence. Using a random picture pasted on the PDF is a common reject. See the 1583 page. |
| Vehicle title, motor-vehicle power of attorney, real-estate closing | The county clerk, DMV, title company, lender, or closing desk, not this site, decides whether a remote act is enough. Electronic acts can be certified as a printed copy: the notary certifies a printed copy of the electronic record for a recording office that still wants a printed document. Certificate of authenticity: $2.00. DOS FAQ; Executive Law § 135-c(6)(d). | We have not read a current DMV or title-company rule that we can quote as a statewide video policy. If the desk wants ink, do not buy a video session to argue with them. |
| Will, trust, or a decision consenting to an order not to resuscitate | State Technology Law § 307 says the electronic-signatures article does not apply to those instruments (with the limited exceptions printed in the section). Because New York electronic notarization produces an electronic signature and an electronic record, we treat this class as a printed document signed in ink unless you can quote a clean primary exception the desk will take. | We did not treat a later electronic-wills bill as a live consumer path. No current official page we can cite says the desk in front of you will take a remote electronic will today. Use a mobile notary or a walk-in. |
We do not publish a bank-by-bank or county-by-county “accepts video” list we have not read on that desk’s page this month. If you need the operating address so a bank will open the account, that is a different product. It is not this site’s directory.
Open all night versus booked, in this state
Because in-state RON is live, all-night service is a real option for many New York documents, if the receiving desk will take a remote act. A New York electronic notary or a notary licensed in another video-notary state can both close that session. Company availability letters live on the directory, once.
If the desk wants a regular New York notarization of a printed document, or the ID check fails, or the document is a § 307 estate document, you are shopping store hours or a booked house call. That is the C on walk-in / mobile showing up as a calendar. It is not a failure of the state rule.
DOS prints a legal maximum for what an electronic notary may charge: up to $25.00 per electronic notarial act. A certificate of authenticity (certifying a printed copy) is $2.00. A traditional in-person notarial act is still $2.00 unless another law authorizes more. That is a state fee cap for a New York-commissioned electronic notary. It is not a company sticker and not a UPS price. The consumer starting prices we cite on company cards are still the official pages retrieved August 2026.
Company letters live on the directory
Availability, identity check, and session-record letters for Proof/Notarize, NotaryLive, OneNotary, BlueNotary, mobile, and walk-in are on the directory, once. This page keeps the New York rule and the document table. Official starting prices we cite: NotaryLive about $25 per session; Proof/Notarize about $25 for the first notarization and $15 for each extra notarization; OneNotary online about $25 and mobile from about $80. BlueNotary does not publish a session price. Independent New York mobiles are not that OneNotary sticker. Counters set their own prices.
Related guide: how a remote online notary works, and which New York documents stay off the electronic session.
Related guide: is an online notary free. An electronic notarial act in New York may be up to $25.
Related guide: how to notarize a document. A first New York notarization can be a video session after electronic-notary registration, a mobile notary, or a walk-in.
Related guide: how to notarize a power of attorney. A New York power of attorney needs an acknowledgment and two witnesses, and the agent’s signature is acknowledged too.
Related guide: what is a jurat. The Department of State license law says a jurat certifies that an affidavit was sworn to before the notary, and an acknowledgment is a declaration that the signer executed the document.
Related guide: apostille birth certificate. A Department of Health birth certificate signed by the Director of Vital Statistics can go to the Department of State without a county clerk certificate. This page grades notaries, not that apostille desk.
Form 1583 as a New York use-case, without becoming a mailbox review
USPS will not let a commercial mailbox (CMRA) hand you mail until PS Form 1583 (June 2024) is complete. Form 1583 is the Postal Service form you sign so that store can receive your mail. You sign in person with the store (or an authorized employee) or with a notary public. The form’s note allows a live video call. A New York signer can use a New York electronic notary or an out-of-state remote notary.
What we will not do here: grade mailbox brands, pick a Brooklyn storefront, or explain store flags. Those are mailbox questions. The notary question is: did the session match the form (U.S.-licensed notary, two IDs, home address matching the address ID), and will the store accept that session? Details live on Form 1583 notarization.
A sequence that usually wastes less money
- Read the receiving desk’s current instruction. If they printed “in person,” “wet ink,” or named a will, trust, or power of attorney, do not buy a video session to argue with them.
- If they accept remote notarization, you may use a New York electronic notary or a notary licensed in another video-notary state. The New York Department of State is the authority for the in-state registration. NASS and NNA are the country sources. The company’s live notary pool is the day-of fact.
- Budget the extras from the official page, extra notarization, extra signer, witness, before you upload a six-signature packet at the $25 sticker. The $25 in the DOS FAQ is the electronic-notary-act cap, not a promise that the company’s checkout stops there.
- If the ID check fails, stop treating “try again at midnight” as a plan. DOS: if personal knowledge, the ID-plus-proofing stack, or a qualifying witness cannot be satisfied, the electronic notary may not perform the act. Switch to a mobile notary or a walk-in. NotaryLive’s FAQ describes a Personal Verifier path. That is their product, not a universal escape hatch.
- Keep the session confirmation. The value of RON in a later dispute is the recording New York already requires electronic notaries to keep for at least 10 years. The value of a walk-in is the ink the desk already said it wanted.
Sources
- New York Department of State, Notary Public Frequently Asked Questions. Executive Law § 135-c; electronic-notary registration available February 1, 2023; electronic commission covers remote online and traditional acts; traditional license cancelled when the e-notary license issues; notary physically in New York; signer may be elsewhere; extra U.S.-nexus confirmation if the signer is outside the United States; identity by personal knowledge, or remote ID presentation plus credential analysis plus identity proofing, or oath/affirmation of a qualifying witness; A/V recording with backup for a minimum of 10 years; journal for all notaries since January 25, 2023, kept 10 years; electronic-notary fee up to $25.00; certificate of authenticity $2.00; traditional notarial fee $2.00 unless otherwise authorized; Remote Ink Notarization not permitted after January 31, 2023; no platform certification and no recommended provider; exemplar after commission; certifying a printed copy for recording offices that need a printed document.
- Executive Law § 135-c (FindLaw reprint): electronic notarization; registration before any electronic act; audio-video communication; printed-copy certification / recording-officer acceptance at § 135-c(6)(d).
- 19 NYCRR § 182.4: additional requirements for electronic notaries; register capability with the secretary of state. Part 182 implements the DOS rules the FAQ points to.
- State Technology Law § 307 (Justia reprint) and FindLaw reprint. Electronic Signatures and Records Act does not apply to wills, trusts, decisions consenting to orders not to resuscitate, and powers of attorney, with the limited exceptions printed in the section. We treat that class as a printed document signed in ink unless a desk can quote a live exception. New York does not publish a current electronic-wills checkout.
- New York Department of State, Forming a Limited Liability Company: organizer prepares, signs, and files Articles of Organization under LLC Law § 203; instructions we retrieved require the organizer’s signature and printed name; they do not require notarization for the Division filing. Official form DOS-1336-f.
- NASS, Remote Electronic Notarization: country-level enacted-law count.
- NNA, What is a Remote Online Notary?: notary-side status, including states that have not authorized RON.
- Proof RON map (July 8, 2026), labeled secondary vendor map. Proof is also a listed vendor on this site.
- Notarize consumer pricing: $25 / $15 / $15 / $10.
- NotaryLive pricing: $25/session; extras; 10-year storage.
- OneNotary individuals pricing: $25 online; mobile from $80.
- PS Form 1583, June 2024.