This page is a notary scorecard. It is not a mailbox directory. Form 1583 is the Postal Service form you sign so a mailbox store can receive your mail. It appears here because mailbox signup is a common reason a Florida owner needs a notary this week. The form is the use-case. The mailbox store is someone else’s product.
Legal
This page is not legal advice. An in-state commission is a notary license from Florida. A Florida-commissioned notary may perform remote online notarization if that notary separately registered as an Online Notary Public with the Department of State. A regular Florida notary without that registration still has to be in the room. A bank, a commercial mailbox (CMRA), or the Postal Service still decides whether this packet may be remote.
Not legal advice.
The Florida grade that is not a company letter
We grade the state rule first. Remote online notarization (RON) is a video session with a notary. A company cannot turn a regular Florida notary into an online notary. It also cannot erase the Online Notary Public registration that Florida has issued since January 1, 2020.
Florida (the state rule)
State rule · September 2026- In-state RON
- A
- Signer RON access
- A
- Walk-in / mobile backup
- C
Primary sources: Florida Department of State, Remote Online Notary Public; F.S. 117.209, 117.225, 117.245, 117.265, 117.275, 117.295. Country context: NASS and NNA. Secondary vendor map: Proof, July 8, 2026, not the country authority.
Two Florida filings, and why a webcam is not always enough
The Department of State is blunt: remote online notarization is not automatic with a regular Florida commission.
- Online notarization is a remote act. The notary must hold the extra Online Notary Public registration, be physically inside Florida at the time of the act, and meet the person by two-way audio and video. The signer and any witnesses may be anywhere. If the signer is outside Florida, the notary must confirm, out loud or in writing, that the signer wants a Florida notary act under Florida law. F.S. 117.209 and 117.265. A commissioner of deeds registered as an online notary has a different place rule. We are not flattening that into the ordinary notary case.
- Regular Florida notarization is still an in-person act. A Florida notary who never registered as an Online Notary Public cannot finish the session from a webcam. The registration ends with the underlying notary commission. DOS RON page; F.S. 117.225.
Online notarization excludes solemnizing the rites of matrimony. F.S. 117.209. If the job is a wedding, this page is the wrong product.
The ID check is not a courtesy box. F.S. 117.265 and 117.295, and Rule 1N-7, require a remote view of a government ID, an ID-scan check, and an identity quiz (or another method that meets the chapter) unless the online notary personally knows the signer. The Department of State may publish lists of online notaries and self-certified RON service providers. Until a stricter rule lands, the statute’s floor for the quiz is five or more questions, 80 percent correct, and one extra try after a failed try. If those steps cannot be satisfied, the online notary may not perform the act. That is when a mobile notary or a walk-in becomes the product that can finish.
The session file is part of the act. F.S. 117.245 requires a secure electronic journal and an uninterrupted audio-video recording, retained at least 10 years after the notarial act. That printed floor is twice the five-year record Texas SOS publishes for its online notaries. For an electronic will, a full copy of the recording must be maintained by a qualified custodian under chapters 731 and 732. We cite that path. We do not pretend every consumer checkout is that custodian.
What actually needs a notary on a Florida LLC / bank stack
Florida LLC formation is filed with the Department of State (Sunbiz) as Articles of Organization. The live instructions we retrieved say the authorized representative and the registered agent must sign. They do not say the Division requires a notary for that filing. People still show up asking for a notary because a bank, a processor, a landlord, or a mailbox asked for a sworn statement on a different printed document that sits next to the LLC.
| Document | Typical notary question | Video vs an ink signature |
|---|---|---|
| FL LLC Articles of Organization (Sunbiz) | Usually none for the Division filing itself. Live instructions: authorized representative and registered agent sign; we did not read a notarization requirement on that page. | Do not buy a video session because a blog said “LLCs need a notary.” Confirm the live form. |
| Bank signup documents (resolutions, signature cards, sworn statements) | The bank’s current checklist. Some desks accept a Florida online notary or an out-of-state video notary. Some want a printed document signed in ink. | Ask the desk before you pay $25. The bank sets its own notary rule. |
| Operating agreement or power of attorney the bank requested | The notarization type printed on the form. | A Florida online notary is often enough if the desk accepts a remote act. If they printed “in person” or “wet ink,” that is a mobile notary or a walk-in. |
| PS Form 1583 (mailbox signup) | Yes, a notary public licensed in a U.S. state, territory, possession, or DC, or the mailbox store employee in person. June 2024 form. | The form’s own note allows a live video call. A Florida online notary or an out-of-state video notary can both fit that sentence. Using a random picture pasted on the PDF is a common reject. See the 1583 page. |
| Vehicle title, motor-vehicle power of attorney, real-estate closing | The county tax collector, title company, lender, or closing desk, not this site, decides whether a remote act is enough. | We have not read a current DHSMV or title-company rule that we can quote as a statewide video policy. If the desk wants ink, do not buy a video session to argue with them. |
| Will or electronic will | Florida has a distinct electronic-will path. F.S. 732.522 allows electronic signatures and remote witnessing as part of an online notarization that meets part II of chapter 117. F.S. 117.245 sends the electronic-will recording to a qualified custodian under chapters 731 and 732. | That is not “any $25 video checkout is a Florida will.” No primary source we can cite says the desk in front of you will take a remote electronic will. When the desk wants a printed document signed in ink, that is a mobile notary or a walk-in. |
| Marriage | Online notarization excludes solemnizing the rites of matrimony. F.S. 117.209. | Do not buy a video session for a wedding. Use the officer the county actually accepts in person. |
We do not publish a bank-by-bank or county-by-county “accepts video” list we have not read on that desk’s page this month. If you need the operating address so a bank will open the account, that is a different product. It is not this site’s directory.
Open all night versus booked, in this state
Because in-state RON is live, all-night service is a real option for many Florida documents, if the receiving desk will take a remote act. A Florida online notary or a notary licensed in another video-notary state can both close that session. Company availability letters live on the directory, once.
If the desk wants a regular Florida notarization of a printed document, or the ID check fails, you are shopping store hours or a booked house call. That is the C on walk-in / mobile showing up as a calendar. It is not a failure of the state rule.
F.S. 117.275 prints a legal maximum for what an online notary (or that notary’s employer) may charge for the online notary act: not to exceed $25. Fees for other services, including the RON service provider, are not capped by that section. That is a state fee cap for a Florida-commissioned online notary. It is not a company sticker and not a UPS price. The consumer starting prices we cite on company cards are still the official pages retrieved August 2026.
Company letters live on the directory
Availability, identity check, and session-record letters for Proof/Notarize, NotaryLive, OneNotary, BlueNotary, mobile, and walk-in are on the directory, once. This page keeps the Florida rule and the document table. Official starting prices we cite: NotaryLive about $25 per session; Proof/Notarize about $25 for the first notarization and $15 for each extra notarization; OneNotary online about $25 and mobile from about $80. BlueNotary does not publish a session price. Independent Florida mobiles are not that OneNotary sticker. Counters set their own prices.
Related guide: how a remote online notary works. A Florida online notary can run that session only after the separate registration on this page.
Related guide: is an online notary free. Florida’s online-notary fee is not to exceed $25, and the provider fee is separate.
Related guide: how to notarize a document. A first Florida notarization can be a video session after the registration on this page, a mobile notary, or a walk-in.
Related guide: how to notarize a power of attorney. A Florida power of attorney needs the principal’s signature, two subscribing witnesses, and an acknowledgment before a notary.
Related guide: what do you need to get something notarized. Florida lists the ID a notary may rely on, and an online session adds credential analysis and identity proofing.
Related guide: what is a jurat. Florida’s oath certificate uses the word “sworn,” and the acknowledgment certificate uses “acknowledged.” Both forms allow a video session or a meeting in person.
Related guide: apostille birth certificate. The Department of State, not a Florida notary, issues the apostille, and a notary cannot attest a copy of a birth certificate. This page grades notaries, not that apostille desk.
Form 1583 as a Florida use-case, without becoming a mailbox review
USPS will not let a commercial mailbox (CMRA) hand you mail until PS Form 1583 (June 2024) is complete. Form 1583 is the Postal Service form you sign so that store can receive your mail. You sign in person with the store (or an authorized employee) or with a notary public. The form’s note allows a live video call. A Florida signer can use a Florida online notary or an out-of-state remote notary. That is the same idea as Arizona, Arkansas, Delaware, Hawaii, Illinois, Iowa, Kansas, Nebraska, New York, Pennsylvania, Texas, and Virginia. Other states have their own rules. See California or Georgia if that is your state.
What we will not do here: grade mailbox brands, pick a Miami storefront, or explain store flags. Those are mailbox questions. The notary question is: did the session match the form (U.S.-licensed notary, two IDs, home address matching the address ID), and will the store accept that session? Details live on Form 1583 notarization.
A sequence that usually wastes less money
- Read the receiving desk’s current instruction. If they printed “in person,” “wet ink,” or named a wedding, do not buy a video session to argue with them.
- If they accept remote notarization, you may use a Florida online notary or a notary licensed in another video-notary state. The Florida Department of State is the authority for the in-state registration. NASS and NNA are the country sources. The company’s live notary pool is the day-of fact.
- Budget the extras from the official page, extra notarization, extra signer, witness, before you upload a six-signature packet at the $25 sticker. The $25 in F.S. 117.275 is the notary-act cap, not a promise that the company’s checkout stops there.
- If the ID check fails the statutory retry, stop treating “try again at midnight” as a plan. F.S. 117.265: if the ID scan and identity quiz cannot be satisfied, the online notary may not perform the act. Switch to a mobile notary or a walk-in. NotaryLive’s FAQ describes a Personal Verifier path. That is their product, not a universal escape hatch.
- Keep the session confirmation. The value of RON in a later dispute is the recording Florida already requires online notaries to keep for at least 10 years. The value of a walk-in is the ink the desk already said it wanted.
Sources
- Florida Department of State, Remote Online Notary Public. HB 409 / Chapter 2019-71 effective January 1, 2020; extra Online Notary Public registration; education certificate; RON service-provider contract (identity proofing, credential analysis, A/V storage); Online Notary Public information form; Application Registration; $10 fee; registration expires with the underlying commission. Rule 1N-7 / 1N-7001, F.A.C. Same page also lives at dos.myflorida.com.
- F.S. 117.209: authority to perform online notarizations; audio-video appearance; online notary physically located in Florida; principal and witnesses may be anywhere; excludes solemnizing matrimony.
- F.S. 117.225: registration qualifications; education; $10 fee via s. 113.01; RON service provider; $25,000 bond and $25,000 errors-and-omissions insurance.
- F.S. 117.245: secure electronic journal and audio-video recordings retained at least 10 years; electronic-will recordings held by a qualified custodian under chapters 731 and 732.
- F.S. 117.265: online notary in Florida; out-of-state principal must confirm a Florida notarial act under Florida law; identity by personal knowledge or remote presentation plus credential analysis plus identity proofing.
- F.S. 117.275: online notarial act fee not to exceed $25; RON service-provider fees are separate and not capped by that section.
- F.S. 117.295: identity-proofing and credential-analysis standards; Department may publish online-notary and RON-provider lists; Rule 1N-7 implements the chapter.
- F.S. 732.522: electronic-will execution may use electronic signatures and remote witnessing in an online notarization that meets part II of chapter 117. A desk can still require a printed document signed in ink.
- Florida Department of State, Instructions for Articles of Organization (FL LLC): authorized representative and registered agent must sign; the instructions we retrieved do not require notarization for the Division filing.
- NASS, Remote Electronic Notarization: country-level enacted-law count.
- NNA, What is a Remote Online Notary?: notary-side status, including states that have not authorized RON.
- Proof RON map (July 8, 2026), labeled secondary vendor map. Proof is also a listed vendor on this site.
- Notarize consumer pricing: $25 / $15 / $15 / $10.
- NotaryLive pricing: $25/session; extras; 10-year storage.
- OneNotary individuals pricing: $25 online; mobile from $80.
- PS Form 1583, June 2024.