This page is a notary scorecard. It is not a mailbox directory. Form 1583 is the Postal Service form you sign so a mailbox store can receive your mail. It appears here because mailbox signup is a common reason an Indiana owner needs a notary this week. The form is the use-case. The mailbox store is someone else’s product.
Legal
This page is not legal advice. An in-state commission is a notary license from Indiana. An Indiana-commissioned notary may perform remote online notarization only after receiving a separate Remote Notary authorization from the Secretary of State through INBiz. A regular Indiana notary without that authorization still has to be in the room. An in-room electronic notarization is a different Indiana product: the signer is still physically present. A bank, a commercial mailbox (CMRA), or the Postal Service still decides whether this packet may be remote.
Not legal advice.
The Indiana grade that is not a company letter
We grade the state rule first. Remote online notarization (RON) is a video session with a notary. A company cannot turn a regular Indiana notary into a remote notary. It also cannot erase the remote path Indiana has run since the Secretary of State’s remote-notary rules took effect on March 31, 2020.
Indiana (the state rule)
State rule · September 2026- In-state RON
- A
- Signer RON access
- A
- Walk-in / mobile backup
- C
Primary sources: INBiz, Notaries Public; Indiana Notary Public Guide (Secretary of State, May 20, 2024); IC 33-42-17; 75 IAC 7. Country context: NASS and NNA. Secondary vendor map: Proof, July 8, 2026, not the country authority.
Two Indiana jobs, and why a webcam is not a regular notarization
Two Indiana jobs share a commission and do not share a webcam. The Secretary of State’s Notary Guide keeps the labels apart.
- Remote notarization is a notarial act on an electronic record for a signer outside the room, by real-time two-way video and audio. INBiz requires an approved vendor platform to capture the act and the signatures. The Secretary of State must authorize the remote notary. 75 IAC 7-5-1(a).
- Electronic notarization is a notarial act on an electronic record with the signer physically present. A regular active notary may make that in-room seal with no remote authorization and no audiovisual recording. That is not a $25 video checkout.
INBiz requires age 18, Indiana residence or primary employment, a $25,000 surety bond, the education course and exam, and $75 to start or renew. Video is a second application: an online form, an online course, a passed exam, and $100. All application fees are nonrefundable. 75 IAC 7-3-1 also requires a current commission with at least 90 days remaining.
The application names at least one approved vendor, and that vendor must approve the notary before the Secretary of State processes the file. Remote acts run only on an approved vendor. Report a vendor change or an added vendor within 30 days, or the commission and the remote authorization may be suspended or revoked.
The Guide and 75 IAC 7-3-3 run remote authorization from approval through the end of the current commission. Renew first, then apply again on the same terms. The bond stays $25,000 under IC 33-42-12-1(c)(4). NNA, on June 21, 2023, says no second surety bond is required. INBiz, the Guide, and that how-to show no remote-only bond.
75 IAC 7-5-1(b) requires the notary to be physically in Indiana. The signer may be in Indiana, another state, or outside the United States. Abroad, the act must be allowed where the signer sits and must concern a U.S. court or government matter, U.S. property, or a transaction substantially connected to the United States.
The Guide allows personal knowledge, described on the recording; a credible witness; or a government ID with credential analysis and identity proofing. Identity proofing may be five questions, five answers each, four of five correct in under two minutes. If it cannot finish, a mobile notary or a walk-in can finish.
IC 33-42-17-3 and 75 IAC 7-5-1 require an audiovisual recording even if the act does not finish. The recording must identify the act and how the signer was identified, and the signer must confirm the electronic signature was freely given. Remote notaries keep an electronic journal. The Guide dated May 20, 2024, and the INBiz notary page state no year count and no 10-year floor. NNA’s 2018 Senate Bill 372 note described a five-year journal floor after the last remote act when the commission ends. IC 33-42-17-7 requires the certificate to say the act was remote and to name the notary’s Indiana city and county and the signer’s city, county, state or province, and country.
Statute notes
The Secretary of State’s Notary Guide splits the labels. Mixing them into one “is video legal in Indiana?” question is how documents get sent back.
- Remote notarization is a notarial act on an electronic record for a signer who does not sit in the room. The signer appears on real-time, two-way video and audio. INBiz: that session must run on an approved remote technology vendor platform. The platform captures the act and the signatures as an electronic record. A commissioned Indiana notary does not have that authority until the Secretary of State authorizes the notary as a remote notary. 75 IAC 7-5-1(a).
- Electronic notarization is a notarial act on an electronic record while the signer is still physically present. The Guide is blunt: Indiana lets a regular active notary do that in-room electronic seal. No extra remote authorization is required. No audiovisual recording is required. An electronic journal is recommended, not required. That is not a $25 video checkout.
The traditional commission comes first. INBiz: be at least 18, live in Indiana or be primarily employed here, hold a $25,000 surety bond, finish the notary education course and exam, and pay the $75 initial or renewal fee. Then, if you want video, you apply again. INBiz Remote Notary copy: currently commissioned, active notaries may apply. The application is an online form, an online education course, and a passing remote-notary exam. The fee is $100. All application fees are nonrefundable. The Guide adds two gates we also read in 75 IAC 7-3-1: you must already hold the commission, and at least 90 days must remain on that term.
The vendor is part of the application, not a later shopping trip. INBiz: when you apply, you select at least one approved remote technology vendor. The vendor must approve you before the Secretary of State processes the file. Indiana remote notaries may only run remote acts on an approved vendor. The Guide: notify the Secretary of State within 30 days if you change vendors or add another. Failure to notify may suspend or revoke both the commission and the remote authorization. The live INBiz vendor table is the authority. We will not reprint a snapshot catalog. NNA’s Indiana how-to (updated June 21, 2023) still names older platforms. We cite the live INBiz list.
Authorization is not a forever second card. The Guide and 75 IAC 7-3-3: remote authorization runs from the approval date through the expiration of the current notary commission. When that commission expires, renew the traditional commission first. Then apply again for a consecutive remote authorization. The consecutive application is the same as the first one.
The notary must sit in Indiana. 75 IAC 7-5-1(b) and the Guide: a remote notary must be physically located inside Indiana when the act happens. A remote notary may never finish a session from outside Indiana. The signer may be in Indiana, in another state, or outside the United States. If the signer is outside the United States, the Guide reprints the extra limits: the act must not be prohibited where the signer sits, and it must concern a U.S. court or government matter, U.S. property, or a transaction substantially connected to the United States.
The ID check is not a courtesy box. The Guide gives three paths: personal knowledge (and you must describe that relationship on the recording), a credible witness, or the three-step vendor path. That third path is remote presentation of a government ID, credential analysis of that ID, and identity proofing. Identity proofing may be a dynamic knowledge-based quiz: five questions, five answers each, four of five correct in under two minutes. If the feed drops or the signer exits, the three-step path starts over. If those steps cannot finish, a mobile notary or a walk-in becomes the product that can finish.
The session file is part of the act. IC 33-42-17-3 and 75 IAC 7-5-1: capture an audiovisual recording, even if the act does not finish. Tell the parties before you start. The recording must identify the act and say how the signer was identified. The signer must confirm the electronic signature was freely given. Remote notaries must also keep an electronic journal. Notaries who only notarize printed documents are not required to keep a journal. The Guide we retrieved, dated May 20, 2024, does not print a year count for that recording. The live INBiz notary page does not print one either. The pages we retrieved do not print a 10-year floor. NNA’s 2018 Senate Bill 372 write-up described a five-year electronic-journal floor after the last remote act when the commission ends. The live Guide says do not delete journal entries unless the Secretary of State or a court orders it.
The electronic notarial certificate must say the act was remote. It must name the Indiana city and county where the remote notary sat. It must name the city, county, state or province, and country where the signer sat. IC 33-42-17-7; Guide. The digital certificate that locks the file is not the same thing as that notarial certificate.
We did not read a second RON-only surety bond on INBiz, in the Guide, or in NNA’s Indiana how-to. The traditional bond is $25,000. IC 33-42-12-1(c)(4); INBiz. NNA (June 21, 2023): remote notaries are not required to have a second surety bond. We stop there.
What actually needs a notary on an Indiana LLC / bank stack
An Indiana LLC is formed by filing Articles of Organization with the Secretary of State. The live SOS Business Forms page we retrieved lists domestic LLC Articles of Organization as State Form 49459 and points the filing online. That forms page does not ask for a notary. People still show up asking for a notary because a bank, a processor, a landlord, or a mailbox asked for a sworn statement on a different printed document that sits next to the LLC.
| Document | Typical notary question | Video vs an ink signature |
|---|---|---|
| IN LLC Articles of Organization (SOS / INBiz, State Form 49459) | Usually none for the Secretary of State filing itself. Live SOS Business Forms page: Form 49459, file online. We did not read a notarization requirement on that forms page. | Do not buy a video session because a blog said “LLCs need a notary.” Confirm the live form. |
| Bank signup documents (resolutions, signature cards, sworn statements) | The bank’s current checklist. Some desks accept an Indiana remote notary or an out-of-state video notary. Some want a printed document signed in ink. | Ask the desk before you pay $25. The bank sets its own notary rule. |
| Operating agreement or power of attorney the bank requested | The notarization type printed on the form. | An Indiana remote notary is often enough if the desk accepts a remote act. If they printed “in person” or “wet ink,” that is a mobile notary or a walk-in. An in-room electronic seal still needs the signer in the room. |
| PS Form 1583 (mailbox signup) | Yes, a notary public licensed in a U.S. state, territory, possession, or DC, or the mailbox store employee in person. June 2024 form. | The form’s own note allows a live video call. An Indiana remote notary or an out-of-state video notary can both fit that sentence. Using a random picture pasted on the PDF is a common reject. See the 1583 page. |
| Vehicle title, motor-vehicle power of attorney, real-estate closing | The Bureau of Motor Vehicles desk, the title company, the lender, or the closing desk, not this site, decides whether a remote act is enough. | We have not read a current BMV or title-company rule that we can quote as a statewide video policy. If the desk wants ink, do not buy a video session to argue with them. |
| Will or estate document | We did not read a clean statewide sentence that every Indiana will may be a remote-online checkout. The receiving desk or the estate statute in front of you is the authority. | No current official page we can cite says the desk will take a remote electronic will today. When the desk wants a printed document signed in ink, that is a mobile notary or a walk-in. |
We do not publish a bank-by-bank or county-by-county “accepts video” list we have not read on that desk’s page this month. If you need the operating address so a bank will open the account, that is a different product. It is not this site’s directory.
Open all night versus booked, in this state
Because in-state remote notarization is live, all-night service is a real option for many Indiana documents, if the receiving desk will take a remote act, and if the notary actually holds the Remote Notary authorization. An Indiana remote notary or a notary licensed in another video-notary state can both close that session. Company availability letters live on the directory, once.
If the desk wants a regular Indiana notarization of a printed document, the identity check fails, or the person you hired is only a traditional notary, you are shopping store hours or a booked house call. That is the C on walk-in / mobile showing up as a calendar. It is not a failure of the state rule.
The Code prints two legal maximums for the notarial act itself. IC 33-42-14-1, as reprinted in the Guide: a traditional notarial act may cost up to $10. IC 33-42-17-9 and the Guide: a remote notarial act may cost up to $25. A remote notary may also charge a reasonable fee to copy electronic journal entries or the audiovisual recording. Those are state fee caps for an Indiana-commissioned notary. They are not a company sticker and not a UPS price. Travel expenses may be billed separately, at no more than the federal mileage rate, if the client is told in advance. The consumer starting prices we cite on company cards, about $25 a session, are still the official pages retrieved August 2026.
Company letters live on the directory
Availability, identity check, and session-record letters for Proof/Notarize, NotaryLive, OneNotary, BlueNotary, mobile, and walk-in are on the directory, once. This page keeps the Indiana rule and the document table. Official starting prices we cite: NotaryLive about $25 per session; Proof/Notarize about $25 for the first notarization and $15 for each extra notarization; OneNotary online about $25 and mobile from about $80. BlueNotary does not publish a session price. Independent Indiana mobiles are not that OneNotary sticker. Indiana publishes a $25 remote-act maximum (IC 33-42-17-9; Notary Guide). Counters set their own prices.
Form 1583 as an Indiana use-case, without becoming a mailbox review
USPS will not let a commercial mailbox (CMRA) hand you mail until PS Form 1583 (June 2024) is complete. Form 1583 is the Postal Service form you sign so that store can receive your mail. You sign in person with the store (or an authorized employee) or with a notary public. The form’s note allows a live video call. An Indiana signer can use an Indiana remote notary or an out-of-state remote notary. That is the same idea as Arizona, Arkansas, Delaware, Hawaii, Illinois, Iowa, Kansas, Maryland, Nebraska, Ohio, Tennessee, Texas, and Virginia. Other states have their own rules. See California if that is your state.
What we will not do here: grade mailbox brands, pick an Indianapolis storefront, or explain store flags. Those are mailbox questions. The notary question is: did the session match the form (U.S.-licensed notary, two IDs, home address matching the address ID), and will the store accept that session? Details live on Form 1583 notarization.
A sequence that usually wastes less money
- Read the receiving desk’s current instruction. If they printed “in person” or “wet ink,” do not buy a video session to argue with them. If they will take an electronic seal only with both people in the room, that is Indiana electronic notarization, not remote notarization.
- If they accept a remote act, you may use an Indiana remote notary or a notary licensed in another video-notary state. The Indiana Secretary of State, through INBiz, is the authority for the Remote Notary authorization and the approved-vendor list. NASS and NNA are the country sources. The company’s live notary pool is the day-of fact. Do not assume every Indiana notary on a checkout screen already holds the remote authorization.
- Budget the extras from the official page, extra notarization, extra signer, witness, before you upload a six-signature packet at the $25 sticker. The $25 in IC 33-42-17-9 is the remote-act cap for an Indiana-commissioned remote notary, not a promise that the company’s checkout stops there.
- If the identity check fails, or the signer will not agree to the recording, stop treating “try again after midnight” as a plan. The Guide wants the three-step path, personal knowledge, or a credible witness. Switch to a mobile notary or a walk-in. NotaryLive’s FAQ describes a Personal Verifier path. That is their product, not a universal escape hatch.
- Keep the session confirmation. The value of an Indiana remote session in a later dispute is the recording IC 33-42-17-3 already requires. The live Guide we retrieved does not print a year count for that file. The value of a walk-in is the ink the desk already said it wanted.
Sources
- INBiz, Notaries Public, Indiana Secretary of State: traditional commission path; $25,000 surety bond; $75 initial or renewal fee; Remote Notary authorization for currently commissioned, active notaries; online form, remote education course, and exam; $100 nonrefundable remote-application fee; approved remote technology vendor required; remote session is two-way audio-visual on that vendor platform. Retrieved September 2026.
- Indiana Notary Public Guide, Office of the Indiana Secretary of State – Business Services Division, version history through May 20, 2024: remote notarization vs electronic notarization; traditional commission first; 90 days remaining; $100 remote fee; approved vendor; notary physically in Indiana; signer may be elsewhere; $10 traditional / $25 remote fee caps; audiovisual recording and electronic journal required for remote acts; no printed year count for the recording; in-room electronic notarization needs no extra remote card.
- Indiana Code § 33-42-17-1: Chapter 17 applies to a remote notarial act performed after the earlier of the effective date of rules adopted under IC 33-42-16-2 or July 1, 2020. The Secretary of State’s 75 IAC 7 remote-notary rules were filed March 26, 2020, and took effect March 31, 2020.
- Indiana Code § 33-42-17-3: approved audiovisual technology; recording required whether or not the act is completed; tell the parties first; recording must identify the act and the identity method; signer confirms a voluntary electronic signature; validity is determined under Indiana law.
- Indiana Code § 33-42-17-7: electronic notarial certificate must say the act is remote; name the Indiana city and county where the remote notary sat; name where the principal sat.
- Indiana Code § 33-42-17-9: a remote notary public may charge not more than $25 for each remote notarial act, plus a reasonable fee to copy journal entries or the audiovisual recording. Those are state fee caps, not a company sticker.
- Indiana Code § 33-42-14-1, as reprinted in the Notary Guide: maximum $10 per traditional individual notarization. Travel may be billed separately at no more than the federal mileage rate if disclosed in advance.
- Indiana Code § 33-42-12-1(c)(4), as reprinted in the Notary Guide: $25,000 official surety bond. We did not read a second RON-only bond on INBiz or in the Guide.
- 75 IAC 7-3-1: already a commissioned notary; at least 90 days remaining to register for remote authorization. 75 IAC 7-5-1: a regular commission is not enough; notary physically in Indiana; real-time audio-visual appearance; identity by personal knowledge, credible witness, or identity proofing and credential analysis; electronic notarial certificate; audiovisual recording of the act.
- Indiana Secretary of State, Business Forms: domestic LLC Articles of Organization, State Form 49459, file online. We did not read a notarization requirement on that forms page.
- NNA, How to Become a Remote Online Notary in Indiana (updated June 21, 2023): traditional commission first; INBiz remote application; $100 fee; $25 remote-act cap; no second surety bond; notary in Indiana; e-notarization still in the room. We re-checked the live INBiz page and the 2024 Guide. NNA is secondary for process. INBiz and the statute are primary.
- NASS, Remote Electronic Notarization: country-level enacted-law count.
- NNA, What is a Remote Online Notary?: notary-side status, including states that have not authorized RON.
- Proof RON map (July 8, 2026), labeled secondary vendor map. Proof is also a listed vendor on this site.
- Notarize consumer pricing: $25 / $15 / $15 / $10.
- NotaryLive pricing: $25/session; extras; 10-year storage.
- OneNotary individuals pricing: $25 online; mobile from $80.
- PS Form 1583, June 2024.