Colorado video notary vs mobile: remote online is live after Secretary of State remote-notary approval; a Document Authentication Number (DAN) e-seal still needs the room

This page is a notary scorecard. It is not a mailbox directory. Form 1583 is the Postal Service form you sign so a mailbox store can receive your mail. It appears here because mailbox signup is a common reason a Colorado owner needs a notary this week. The form is the use-case. The mailbox store is someone else’s product.

This page is not legal advice. An in-state commission is a notary license from Colorado. A Colorado-commissioned notary may perform remote online notarization only after the Secretary of State approves that notary as a remote notary. The notary must already hold an Active commission, finish remote training and an exam, and name an approved remote-notarization system provider. A Document Authentication Number (DAN) electronic notarization is a different Colorado product: the signer is still in the room. A regular Colorado notary without remote-notary approval still has to be in the room. A bank, a commercial mailbox (CMRA), or the Postal Service still decides whether this packet may be remote.

The Colorado grade that is not a company letter

We grade the state rule first. Remote online notarization (RON) is a video session with a notary. A company cannot turn a regular Colorado notary into a remote notary. It also cannot erase the remote-notary path Colorado has taken since Senate Bill 20-096.

The webcam card is not the DAN

Colorado splits the labels the way Ohio splits an in-person electronic seal from an online-notary card. Mixing them into one “is video legal in Colorado?” question is how papers get sent back. The Secretary of State’s remote FAQ and the April 24, 2024 handbook print the same table.

• Remote notarization is an electronic notarial act by real-time audio-video for a remotely located individual. C.R.S. § 24-21-514.5; SOS remote FAQ Q21. The notary must be physically inside Colorado. The signer may be elsewhere in the United States. If the signer is outside the United States, the record must relate to a U.S. court or government matter, U.S. property, or a transaction substantially connected with the United States, and the notary must have no actual knowledge that the foreign place prohibits the act. Before the first remote act: Active commission, remote training and exam, at least one approved provider on file, Secretary of State approval. 8 CCR 1505-11 Rule 5.2.1. A taped replay does not count. The session must be live.
• Electronic notarization (DAN) is a Document Authentication Number issued by the Secretary of State under C.R.S. § 24-21-520(3). The signer is still in the room. The SOS eNotary FAQ is blunt: electronic notarization does not let the notary skip physical presence. The notary must already be approved as an eNotary. That stamp is not a $25 video checkout.

Resigning the remote-notary approval does not cancel eNotary status. The SOS remote FAQ says so. Do not assume the person on a checkout screen holds the remote card just because they can print a DAN.

The Secretary of State keeps the current list of approved remote-notarization system providers. We retrieved the FAQ that points to that list. We did not retrieve today’s standalone provider page, so we will not reprint a catalog. NNA’s Colorado how-to (updated September 7, 2023) named several platforms, including Notarize and NotaryLive. That is a 2023 snapshot. The live SOS list is the authority. The notary must pick at least one approved provider and may pick more than one.

The ID check is not a courtesy box. The SOS remote FAQ: personal knowledge, a credible witness, or remote presentation plus credential analysis of a government photo ID, plus at least one extra method (a dynamic knowledge-based authentication assessment, a valid public key certificate, or another method that meets the Colorado Notary Rules). If the signer will not agree to be recorded, the remote act stops. If the feed breaks or the picture gets too poor to trust, start over. That is when a mobile notary or a walk-in becomes the product that can finish.

The session file is part of the act. The SOS remote FAQ and the handbook: make an audio-video recording and store it securely for 10 years. Record the act in a tamper-evident electronic journal unless the notary meets every exception in C.R.S. § 24-21-519(10)(c). The journal must name the provider used. Certificates come from C.R.S. §§ 24-21-515 and 24-21-516 and must say the act used audio-video technology. The county on the certificate is the notary’s location, not the signer’s.

Two hard stops the SOS prints in plain language: a remote notary may not notarize a record relating to the electoral process, including circulator affidavits for initiatives and candidate petitions. A will, a codicil, or an acknowledgment required under C.R.S. §§ 15-11-502 or 15-11-504 stays off the ordinary remote checkout except as the Colorado Uniform Electronic Wills Act (C.R.S. §§ 15-11-1301 to 15-11-1311) specifically allows. Real-estate deeds may be remote. That is permission, not a title-company promise.

The sos.state.co.us copy of the remote FAQ sat behind a Cloudflare check from this environment. The wording above matches the public coloradosos.gov FAQ we retrieved, the April 24, 2024 handbook PDF, the eNotary FAQ, 8 CCR 1505-11 Rule 5.2, and the statutes those pages cite. NNA’s Colorado how-to (September 7, 2023) matches the same steps and says no surety bond is required for remote work. We did not retrieve a later SOS page that added a remote-notary bond.

NNA’s how-to: Senate Bill 20-096 took effect December 31, 2020. Remote-notary status lasts four years or until the regular commission ends, whichever comes first. Renewal training and exam must be no older than 90 days. 8 CCR 1505-11 Rule 5.2.1(d) prints the same window. The SOS FAQ and the rule mention a required application fee. Neither page we retrieved printed a dollar amount, so we do not invent one.

What actually needs a notary on a Colorado LLC / bank stack

A Colorado LLC is formed by filing Articles of Organization with the Secretary of State. The live Business Forms List we retrieved: file online; paper form not available. The LLC checklist: the individual causing the document to be filed affirms, under penalty of perjury, that the facts stated are true. We did not read a notarization requirement on that checklist or that forms list. People still show up asking for a notary because a bank, a processor, a landlord, or a mailbox asked for a sworn statement on a different piece of paper that sits next to the LLC. The checklist says payment is required before filing. It does not print a fee on that PDF, so we will not invent one.

We do not publish a bank-by-bank or county-by-county “accepts video” list we have not read on that desk’s page this month. If you need the operating address so a bank will open the account, that is a different product. It is not this site’s directory.

Open all night versus booked, in this state

Because in-state remote notarization is live, all-night service is a real option for many Colorado papers, if the receiving desk will take a remote act, and if the notary actually holds remote-notary approval. A Colorado remote notary or a notary licensed in another video-notary state can both close that session. Company availability letters live on the directory, once.

If the desk wants a regular Colorado stamp on paper, the identity check fails, the paper is a will the remote path does not cover, a petition affidavit, or the person you hired never got the extra approval, you are shopping store hours or a booked house call. That is the C on walk-in / mobile showing up as a calendar. It is not a failure of the state rule.

The SOS remote FAQ and the April 24, 2024 handbook, citing C.R.S. § 24-21-529: a regular in-person act may be up to $15. An electronic signature, including a remote notarization, may be up to $25. Senate Bill 23-153 is the fee-cap change those pages are using. That is a state fee cap for a Colorado-commissioned notary. It is not a company sticker and not a UPS price. Other services must be itemized and disclosed before the act. The consumer starting prices we cite on company cards, about $25 a session, are still the official pages retrieved August 2026.

Company letters live on the directory

Availability, identity check, and session-record letters for Proof/Notarize, NotaryLive, OneNotary, BlueNotary, mobile, and walk-in are on the directory, once. This page keeps the Colorado rule and the document table. Official starting prices we cite: NotaryLive about $25 per session; Proof/Notarize about $25 for the first stamp and $15 for each extra stamp; OneNotary online about $25 and mobile from about $80. We do not invent a session price for BlueNotary. Independent Colorado mobiles are not that OneNotary sticker. Counters set their own prices.

Form 1583 as a Colorado use-case, without becoming a mailbox review

USPS will not let a commercial mailbox (CMRA) hand you mail until PS Form 1583 (June 2024) is complete. Form 1583 is the Postal Service form you sign so that store can receive your mail. You sign in person with the store (or an authorized employee) or with a notary public. The form’s note allows a live video call. A Colorado signer can use a Colorado remote notary or an out-of-state remote notary. That is the same idea as Arizona, Florida, Illinois, New York, Ohio, Pennsylvania, Texas, Virginia, and Washington. Other states have their own rules. See California or Georgia if that is your state.

What we will not do here: grade mailbox brands, pick a Denver storefront, or explain store flags. Those are mailbox questions. The notary question is: did the session match the form (U.S.-licensed notary, two IDs, home address matching the address ID), and will the store accept that session? Details live on Form 1583 notarization.

A sequence that usually wastes less money

1. Read the receiving desk’s current instruction. If they printed “in person” or “wet ink,” do not buy a video session to argue with them. If the paper is a will, a petition affidavit, or another electoral record, the SOS remote FAQ already closed the ordinary online path. If they will take an electronic seal only with both people in the room, that is Colorado’s DAN e-seal, not remote notarization.
2. If they accept a remote act, you may use a Colorado remote notary or a notary licensed in another video-notary state. The Colorado Secretary of State is the authority for in-state remote-notary approval. NASS and NNA are the country sources. The company’s live notary pool is the day-of fact. Do not assume every Colorado notary on a checkout screen already holds that approval.
3. Budget the extras from the official page, extra stamp, extra signer, witness, before you upload a six-signature packet at the $25 sticker. The $25 in § 24-21-529(2) is the remote-act cap the SOS FAQ prints, not a promise that the company’s checkout stops there.
4. If the identity check fails, or the signer will not agree to the recording, stop treating “try again after midnight” as a plan. Switch to a mobile notary or a walk-in. NotaryLive’s FAQ describes a Personal Verifier path. That is their product, not a universal escape hatch.
5. Keep the session confirmation. The value of a Colorado remote session in a later dispute is the recording the SOS already requires, kept 10 years. The value of a walk-in is the ink the desk already said it wanted.