A document needs to be notarized in a neighbor state too. See Arizona, Form 1583 for a mailbox, or the remote online notary comparison.
This page is a notary scorecard. It is not a mailbox directory. Form 1583 is the Postal Service form you sign so a mailbox store can receive your mail. It appears here because mailbox signup is a common reason a Colorado owner needs a notary this week. The form is the use-case. The mailbox store is someone else’s product.
Legal
This page is not legal advice. An in-state commission is a notary license from Colorado. A Colorado-commissioned notary may perform remote online notarization only after the Secretary of State approves that notary as a remote notary. The notary must already hold an Active commission, finish remote training and an exam, and name an approved remote-notarization system provider. A Document Authentication Number (DAN) electronic notarization is a different Colorado product: the signer is still in the room. A regular Colorado notary without remote-notary approval still has to be in the room. A bank, a commercial mailbox (CMRA), or the Postal Service still decides whether this packet may be remote.
Not legal advice.
The Colorado grade that is not a company letter
We grade the state rule first. Remote online notarization (RON) is a video session with a notary. A company cannot turn a regular Colorado notary into a remote notary. It also cannot erase the remote-notary path Colorado has taken since Senate Bill 20-096.
Colorado (the state rule)
State rule · September 2026- In-state RON
- A
- Signer RON access
- A
- Walk-in / mobile backup
- C
Primary sources: Colorado Secretary of State, Remote notarization FAQ; Colorado SOS eNotary FAQ; Colorado Notary Handbook (revised April 24, 2024). Country context: NASS and NNA. Secondary vendor map: Proof, July 8, 2026, not the country authority.
The webcam card is not the DAN
Colorado splits the labels the way Ohio splits an in-person electronic seal from an online-notary card.
- Remote notarization is an electronic notarial act by real-time audio-video for a remotely located individual. C.R.S. § 24-21-514.5 and SOS remote FAQ Q21. The notary must be physically inside Colorado. The signer may be elsewhere in the United States, or outside it only if the record relates to a U.S. court or government matter, U.S. property, or a transaction substantially connected with the United States, and the notary has no actual knowledge that the place prohibits the act. Before the first remote act, the notary needs an active commission, remote training and exam, at least one approved provider, and Secretary of State approval. 8 CCR 1505-11 Rule 5.2.1. The session must be live.
- Electronic notarization (DAN) is a Document Authentication Number issued by the Secretary of State under C.R.S. § 24-21-520(3). The signer is still in the room. The notary must already be an approved eNotary. That act is not a $25 video checkout.
Resigning remote-notary approval does not cancel eNotary status. A DAN on a checkout screen is not the remote card. NNA’s how-to says Senate Bill 20-096 took effect December 31, 2020. Remote-notary status lasts four years or until the regular commission ends, whichever comes first. Renewal training and exam must be no older than 90 days under 8 CCR 1505-11 Rule 5.2.1(d). The SOS FAQ and the rule mention a required application fee and do not give a dollar amount. That how-to says no surety bond is required for remote work.
The Secretary of State keeps the current list of approved remote-notarization system providers. NNA’s how-to, updated September 7, 2023, named several platforms, including Notarize and NotaryLive. That is a 2023 snapshot. The live SOS list is the authority.
The SOS remote FAQ allows personal knowledge, a credible witness, or a government photo ID with credential analysis plus one extra method: a dynamic knowledge-based authentication assessment, a valid public key certificate, or another method under the Colorado Notary Rules. If the signer will not agree to be recorded, the remote act stops. If the picture fails, start over. A mobile notary or a walk-in can finish when the remote act cannot.
The April 24, 2024 handbook says to store the audio-video recording for 10 years. Also keep a tamper-evident electronic journal unless every exception in C.R.S. § 24-21-519(10)(c) applies. The journal must name the provider used. Certificates come from C.R.S. §§ 24-21-515 and 24-21-516 and must say the act used audio-video technology. The county on the certificate is the notary’s location, not the signer’s.
A remote notary may not notarize a record relating to the electoral process, including initiative and candidate circulator affidavits. A will, a codicil, or an acknowledgment required under C.R.S. §§ 15-11-502 or 15-11-504 stays off the ordinary remote checkout except as the Colorado Uniform Electronic Wills Act, C.R.S. §§ 15-11-1301 to 15-11-1311, specifically allows. Real-estate deeds may be remote. That is permission, not a title-company promise.
Statute notes
Colorado splits the labels the way Ohio splits an in-person electronic seal from an online-notary card. Mixing them into one “is video legal in Colorado?” question is how documents get sent back. The Secretary of State’s remote FAQ and the April 24, 2024 handbook print the same table.
- Remote notarization is an electronic notarial act by real-time audio-video for a remotely located individual. C.R.S. § 24-21-514.5; SOS remote FAQ Q21. The notary must be physically inside Colorado. The signer may be elsewhere in the United States. If the signer is outside the United States, the record must relate to a U.S. court or government matter, U.S. property, or a transaction substantially connected with the United States, and the notary must have no actual knowledge that the foreign place prohibits the act. Before the first remote act: Active commission, remote training and exam, at least one approved provider on file, Secretary of State approval. 8 CCR 1505-11 Rule 5.2.1. A taped replay does not count. The session must be live.
- Electronic notarization (DAN) is a Document Authentication Number issued by the Secretary of State under C.R.S. § 24-21-520(3). The signer is still in the room. The SOS eNotary FAQ is blunt: electronic notarization does not let the notary skip physical presence. The notary must already be approved as an eNotary. That notarization is not a $25 video checkout.
Resigning the remote-notary approval does not cancel eNotary status. The SOS remote FAQ says so. Do not assume the person on a checkout screen holds the remote card just because they can print a DAN.
The Secretary of State keeps the current list of approved remote-notarization system providers. We retrieved the FAQ that points to that list. We did not retrieve today’s standalone provider page, so we will not reprint a catalog. NNA’s Colorado how-to (updated September 7, 2023) named several platforms, including Notarize and NotaryLive. That is a 2023 snapshot. The live SOS list is the authority. The notary must pick at least one approved provider and may pick more than one.
The ID check is not a courtesy box. The SOS remote FAQ: personal knowledge, a credible witness, or remote presentation plus credential analysis of a government photo ID, plus at least one extra method (a dynamic knowledge-based authentication assessment, a valid public key certificate, or another method that meets the Colorado Notary Rules). If the signer will not agree to be recorded, the remote act stops. If the feed breaks or the picture gets too poor to trust, start over. That is when a mobile notary or a walk-in becomes the product that can finish.
The session file is part of the act. The SOS remote FAQ and the handbook: make an audio-video recording and store it securely for 10 years. Record the act in a tamper-evident electronic journal unless the notary meets every exception in C.R.S. § 24-21-519(10)(c). The journal must name the provider used. Certificates come from C.R.S. §§ 24-21-515 and 24-21-516 and must say the act used audio-video technology. The county on the certificate is the notary’s location, not the signer’s.
Two hard stops the SOS prints in plain language: a remote notary may not notarize a record relating to the electoral process, including circulator affidavits for initiatives and candidate petitions. A will, a codicil, or an acknowledgment required under C.R.S. §§ 15-11-502 or 15-11-504 stays off the ordinary remote checkout except as the Colorado Uniform Electronic Wills Act (C.R.S. §§ 15-11-1301 to 15-11-1311) specifically allows. Real-estate deeds may be remote. That is permission, not a title-company promise.
The sos.state.co.us copy of the remote FAQ sat behind a Cloudflare check from this environment. The wording above matches the public coloradosos.gov FAQ we retrieved, the April 24, 2024 handbook PDF, the eNotary FAQ, 8 CCR 1505-11 Rule 5.2, and the statutes those pages cite. NNA’s Colorado how-to (September 7, 2023) matches the same steps and says no surety bond is required for remote work. We did not retrieve a later SOS page that added a remote-notary bond.
NNA’s how-to: Senate Bill 20-096 took effect December 31, 2020. Remote-notary status lasts four years or until the regular commission ends, whichever comes first. Renewal training and exam must be no older than 90 days. 8 CCR 1505-11 Rule 5.2.1(d) prints the same window. The SOS FAQ and the rule mention a required application fee. Neither page we retrieved printed a dollar amount.
What actually needs a notary on a Colorado LLC / bank stack
A Colorado LLC is formed by filing Articles of Organization with the Secretary of State. The live Business Forms List we retrieved: file online; a printed form is not available. The LLC checklist: the individual causing the document to be filed affirms, under penalty of perjury, that the facts stated are true. We did not read a notarization requirement on that checklist or that forms list. People still show up asking for a notary because a bank, a processor, a landlord, or a mailbox asked for a sworn statement on a different printed document that sits next to the LLC. The checklist says payment is required before filing. It does not print a fee on that PDF.
| Document | Typical notary question | Video vs an ink signature |
|---|---|---|
| CO LLC Articles of Organization (online Business Division filing) | Usually none for the Secretary of State filing itself. The person causing the filing affirms under penalty of perjury. We did not read a notarization requirement on the live forms list or the LLC checklist. | Do not buy a video session because a blog said “LLCs need a notary.” Confirm the live online form. |
| Bank signup documents (resolutions, signature cards, sworn statements) | The bank’s current checklist. Some desks accept a Colorado remote notary or an out-of-state video notary. Some want a printed document signed in ink. | Ask the desk before you pay $25. The bank sets its own notary rule. |
| Operating agreement or power of attorney the bank requested | The notarization type printed on the form. | A Colorado remote notary is often enough if the desk accepts a remote act. If they printed “in person” or “wet ink,” that is a mobile notary or a walk-in. A DAN e-seal still needs the signer in the room. |
| PS Form 1583 (mailbox signup) | Yes, a notary public licensed in a U.S. state, territory, possession, or DC, or the mailbox store employee in person. June 2024 form. | The form’s own note allows a live video call. A Colorado remote notary or an out-of-state video notary can both fit that sentence. Using a random picture pasted on the PDF is a common reject. See the 1583 page. |
| Will, codicil, or acknowledgment under C.R.S. §§ 15-11-502 or 15-11-504 | Special restrictions. The SOS remote FAQ: a notary may not notarize those documents except as the Colorado Uniform Electronic Wills Act specifically provides (C.R.S. §§ 15-11-1301 to 15-11-1311). | Do not buy a generic video session to argue with that FAQ. If the desk or the estate statute in front of you wants a printed document signed in ink, that is a mobile notary or a walk-in. |
| Circulator affidavit, candidate petition, or other electoral-process record | No remote path. The SOS remote FAQ and the handbook: remote notarization of any record relating to the electoral process is excluded. | That document stays a mobile notary or a walk-in. Do not buy a video session to argue with the FAQ. |
| Real-estate deed or other real-estate document | The SOS remote FAQ: notaries may remotely notarize real-estate deeds and other real-estate documents. It is not required. | Permission is not a title-company or county-recorder promise. The closing desk still decides whether a remote act is enough. If they want ink, do not buy a video session to argue with them. |
| Vehicle title, motor-vehicle power of attorney, county recording | The county clerk, title company, lender, or closing desk, not this site, decides whether a remote act is enough. | We have not read a current statewide motor-vehicle rule that we can quote as a video policy. If the desk wants ink, that is a mobile notary or a walk-in. |
We do not publish a bank-by-bank or county-by-county “accepts video” list we have not read on that desk’s page this month. If you need the operating address so a bank will open the account, that is a different product. It is not this site’s directory.
Open all night versus booked, in this state
Because in-state remote notarization is live, all-night service is a real option for many Colorado documents, if the receiving desk will take a remote act, and if the notary actually holds remote-notary approval. A Colorado remote notary or a notary licensed in another video-notary state can both close that session. Company availability letters live on the directory, once.
If the desk wants a regular Colorado notarization of a printed document, the identity check fails, the document is a will the remote path does not cover, a petition affidavit, or the person you hired never got the extra approval, you are shopping store hours or a booked house call. That is the C on walk-in / mobile showing up as a calendar. It is not a failure of the state rule.
The SOS remote FAQ and the April 24, 2024 handbook, citing C.R.S. § 24-21-529: a regular in-person act may be up to $15. An electronic signature, including a remote notarization, may be up to $25. Senate Bill 23-153 is the fee-cap change those pages are using. That is a state fee cap for a Colorado-commissioned notary. It is not a company sticker and not a UPS price. Other services must be itemized and disclosed before the act. The consumer starting prices we cite on company cards, about $25 a session, are still the official pages retrieved August 2026.
Company letters live on the directory
Availability, identity check, and session-record letters for Proof/Notarize, NotaryLive, OneNotary, BlueNotary, mobile, and walk-in are on the directory, once. This page keeps the Colorado rule and the document table. Official starting prices we cite: NotaryLive about $25 per session; Proof/Notarize about $25 for the first notarization and $15 for each extra notarization; OneNotary online about $25 and mobile from about $80. BlueNotary does not publish a session price. Independent Colorado mobiles are not that OneNotary sticker. Counters set their own prices.
Related guide: can a notary notarize a will. Colorado lets a will be signed by two witnesses or acknowledged before a notary. The remote FAQ still keeps an ordinary will off a video session except as the electronic-wills act specifically allows.
Form 1583 as a Colorado use-case, without becoming a mailbox review
USPS will not let a commercial mailbox (CMRA) hand you mail until PS Form 1583 (June 2024) is complete. Form 1583 is the Postal Service form you sign so that store can receive your mail. You sign in person with the store (or an authorized employee) or with a notary public. The form’s note allows a live video call. A Colorado signer can use a Colorado remote notary or an out-of-state remote notary.
What we will not do here: grade mailbox brands, pick a Denver storefront, or explain store flags. Those are mailbox questions. The notary question is: did the session match the form (U.S.-licensed notary, two IDs, home address matching the address ID), and will the store accept that session? Details live on Form 1583 notarization.
A sequence that usually wastes less money
- Read the receiving desk’s current instruction. If they printed “in person” or “wet ink,” do not buy a video session to argue with them. If the document is a will, a petition affidavit, or another electoral record, the SOS remote FAQ already closed the ordinary online path. If they will take an electronic seal only with both people in the room, that is Colorado’s DAN e-seal, not remote notarization.
- If they accept a remote act, you may use a Colorado remote notary or a notary licensed in another video-notary state. The Colorado Secretary of State is the authority for in-state remote-notary approval. NASS and NNA are the country sources. The company’s live notary pool is the day-of fact. Do not assume every Colorado notary on a checkout screen already holds that approval.
- Budget the extras from the official page, extra notarization, extra signer, witness, before you upload a six-signature packet at the $25 sticker. The $25 in § 24-21-529(2) is the remote-act cap the SOS FAQ prints, not a promise that the company’s checkout stops there.
- If the identity check fails, or the signer will not agree to the recording, stop treating “try again after midnight” as a plan. Switch to a mobile notary or a walk-in. NotaryLive’s FAQ describes a Personal Verifier path. That is their product, not a universal escape hatch.
- Keep the session confirmation. The value of a Colorado remote session in a later dispute is the recording the SOS already requires, kept 10 years. The value of a walk-in is the ink the desk already said it wanted.
Sources
- Colorado Secretary of State, Remote notarization FAQ: only an Active commissioned Colorado notary who applied and was approved as a remote notary may perform remote notarizations; remote training and exam first; approved provider required; notary must be physically in Colorado; signer may be elsewhere under the printed limits; recording stored 10 years; electronic journal unless § 24-21-519(10)(c); certificates §§ 24-21-515 and 24-21-516 must note audio-video; remote fee up to $25 citing § 24-21-529(2); electronic notarization (same room + DAN) is a different product. The sos.state.co.us copy of the same FAQ returned a Cloudflare block from this environment; facts above match the coloradosos.gov page we retrieved.
- Colorado Secretary of State, Electronic notary (eNotary) FAQ: eNotary approval is separate; the signer must be in the physical presence of the notary; DAN is the unique document authentication number required by § 24-21-520(3); 8 CCR 1505-11 Rule 1.4.
- Colorado Secretary of State, Notary Handbook (revised April 24, 2024): electronic notarization does not mean remote notarization; remote notary must be in Colorado; recording 10 years; $15 / $25 fee caps under § 24-21-529; electoral-process records excluded; wills limited to the Electronic Wills Act path.
- C.R.S. § 24-21-514.5 (remote / audio-video communication), as cited by the SOS FAQ, the handbook, and 8 CCR 1505-11. Senate Bill 20-096 put the remote path on the books. We retrieved the SOS FAQ and handbook text; a compiled statute reprint timed out from this environment.
- C.R.S. §§ 24-21-515 and 24-21-516 (certificates); § 24-21-519 (journal); § 24-21-520(3) (DAN); § 24-21-529 (fees), as cited by the SOS FAQ and handbook. Senate Bill 23-153 raised the printed caps to $15 (in-person) and $25 (electronic signature).
- 8 CCR 1505-11, Rule 5.2: Active commission; notice of intent; proof of remote training and examination; required fee; select at least one approved remote-notarization system provider; renew every four years or when the regular commission renews, whichever comes first; renewal training no more than 90 days before renewal.
- NNA, How to Become a Remote Online Notary in Colorado (updated September 7, 2023): Active traditional commission; SOS training and exam; approved provider; apply and upload proof; no surety bond; notary in Colorado; SB 20-096 effective December 31, 2020. NNA’s 2023 platform names are a snapshot, not today’s SOS list.
- Colorado Secretary of State, Business Forms List: Articles of Organization, file online; a printed form is not available. LLC checklist: person causing the filing affirms under penalty of perjury. We did not read a notarization requirement.
- NASS, Remote Electronic Notarization: country-level enacted-law count.
- NNA, What is a Remote Online Notary?: notary-side status, including states that have not authorized RON.
- Proof RON map (July 8, 2026), labeled secondary vendor map. Proof is also a listed vendor on this site.
- Notarize consumer pricing: $25 / $15 / $15 / $10.
- NotaryLive pricing: $25/session; extras; 10-year storage.
- OneNotary individuals pricing: $25 online; mobile from $80.
- PS Form 1583, June 2024.