Idaho video notary vs mobile: remote online notarization has been in effect since January 1, 2020; the notary stays in Idaho; the Secretary of State commissions the notary for six years; the application is $30 and the electronic authorization is $20; the bond is $10,000; the recording is ten years; there is no approved-provider roster on the pages we retrieved; and any notarial act is capped at $5

This page is a notary scorecard. It is not a mailbox directory. Form 1583 is the Postal Service form you sign so a mailbox store can receive your mail. It appears here because mailbox signup is a common reason an Idaho owner needs a notary. The form is the use-case. The mailbox store is someone else’s product.

This page is not legal advice. An in-state commission is a notary license from Idaho. An Idaho-commissioned notary may perform remote online notarization, which is an electronic session, after authorization from the Secretary of State under Idaho Code § 51-114A. Senate Bill 1111 is in full force on and after January 1, 2020. The notary must be physically located in Idaho. The signer may be in Idaho, elsewhere in the United States, or outside the United States if the record meets section 51-114A. Section 51-121 prints a six-year term and a $10,000 bond. Section 51-132 prints a $30 application fee and a $20 electronic-authorization fee. Section 51-133 caps any notarial act at $5. The audio-visual recording is kept at least ten years. The pages we retrieved do not publish an approved-provider roster. A regular Idaho notary who never received that authorization still has to be in the room. A bank, a commercial mailbox (CMRA), or the Postal Service still decides whether this packet may be remote.

The Idaho grade that is not a company letter

We grade the state rule first. Remote online notarization (RON) is a video session with a notary. A company cannot turn a regular Idaho commission into a Secretary of State electronic authorization. It also cannot treat a company price as if section 51-133 were Utah’s $25 remote cap. Neighboring Utah prints $25 for a remote item. Idaho prints $5 for any notarial act.

A $5 cap, a $10,000 bond, and no provider roster Utah’s office does publish

Mixing the labels into one “is video legal in Idaho?” checkout is how a Boise owner pays a company price and still has a notary who never filed the authorization, or treats a $25 company price as if Idaho had copied Utah’s remote cap. Idaho video work is legal. It is not automatic on the day the ordinary commission arrives. The $5 cap is the number Utah’s remote section does not print. The missing roster is the list Utah’s application page does describe.

• Remote online notarization is a notarial act for a remotely located individual, by communication technology. Communication technology means a live connection you and the notary can see and hear at the same time. Idaho Code § 51-114A. The notary is physically in Idaho. You are not in the same room. The document is electronic.
• An in-person electronic act is a different notice. § 51-120: before the first act on an electronic record, the notary notifies the Secretary of State and names the tamper-evident technology. The signer is still in the room. A checkout that only makes a video call is not that in-room product, and it is not the remote product unless the technology also meets the remote rule.

The permanent date is the session law, and the rule date is later. Senate Bill 1111, section 7: this act shall be in full force and effect on and after January 1, 2020. The legislature’s 2019 enacted list prints the same date for S 1111. IDAPA 34.07.01 prints March 31, 2022 on the sections we read. That date is the rule chapter. It is not a second start date for section 51-114A. We are printing the act and the rule. We are not treating March 31, 2022 as the day the statute began.

The ordinary commission comes first. § 51-121: the applicant is at least 18, a citizen or permanent legal resident of the United States, a resident of Idaho or a person with a place of employment or a place of practice in Idaho, and able to read and write. The application includes an oath. On compliance, the Secretary of State may issue a commission for six years. A notary may be reappointed on a new application no earlier than ninety days before the term expires. The notary page says commissions are not renewed. You re-apply for another six-year commission, with a new bond, up to 90 days before the current commission expires. The business forms page labels that filing “Notary Application or Renewal.” IDAPA 34.07.01, section 011.04, says renewal of a commission that already qualified for remote acts renews that qualification without another notification. We are printing the statute, the notary page, the forms page, and the rule. We are not deciding that the word “Renewal” on the forms page created a renewal product the notary page says does not exist, and we are not deciding that “not renewed” erased the rule’s sentence about a later commission.

The bond is in the commission statute, and the application form prints the same dollar. § 51-121(3): the applicant submits an assurance in the form of a surety bond, or its functional equivalent, in the amount of ten thousand dollars. The issuer is a surety licensed or authorized to do business in Idaho, or the risk management office in the Department of Administration when the applicant is a state employee and the commission is required for that job. The notary may perform notarial acts only while a valid assurance is on file. The application form says the bond is $10,000, currently dated, and signed. The notary page says to buy the bond from an insurance agent and says the bond protects the signer, not the notary. A bond is a promise of money if the notary fails the duties of the office. It is not the price of your session. Utah’s remote path describes $5,000 plus another $5,000 so coverage reaches $10,000. Idaho’s commission statute is one $10,000 assurance. It does not print a second remote bond.

The filing dollars are the place the statute, the steps, and the forms are not the same width. § 51-132: $30 to file an application for appointment, and $20 to file an application for electronic notarization authorization. The section does not print a manual processing fee. The notary page’s steps print the $30 filing fee and do not print an extra $20. The application form prints $30 plus $20 for manual processing, and it says filing that form incurs the extra fee. The business forms page prints the same split: notary application $30 plus $20 manual processing, total $50, and the electronic or remote authorization $20 plus $20 manual processing, total $40. We are printing the statute, the steps, the form, and the forms page. We are not deciding that an online filing is only the statute’s number, and we are not deciding that the form’s extra $20 replaced § 51-132.

A government job is the other fee sentence those sources do not share. The notary page says a state employee does not pay the $30 filing fee, and that a state employee’s bond comes from Risk Management. The FAQ on that page says city, county, and state employees are exempt from all notary filing fees if the commission will be used for the employment. § 51-132 does not print that exemption. We are printing the page and the statute. We are not deciding which window a clerk will use for a city employee.

The name-and-address fee is narrower on the forms page than in the statute. § 51-132(4): the fee for filing notice of a change of name or address is $5. The business forms page prints $5 for a name or address change, and it says there is no fee for a mailing-address change only, then adds the $20 manual processing fee. We are printing both. We are not deciding that the forms page’s “mailing address only” sentence erased the $5 in the statute for every address change.

The course is offered. It is not a price we can print. § 51-122: the Secretary of State, or an entity the Secretary approves, shall offer a course of study to applicants who do not already hold an Idaho commission. The course covers the laws, rules, procedures, and ethics of notarial acts. The section does not say the applicant must pass a test, and it does not print a price. The notary page says a test is not required to apply, and that beginning July 1, 2019, the Secretary is required to provide an online education course. We will not print a course fee. Utah’s qualifications page prints a test fee. Idaho’s commission statute does not.

The remote gate sits on top of the electronic authorization, and the form treats them as one filing. § 51-114A(7): before the first remote act, the notary notifies the Secretary of State and identifies the technology. If the Secretary has set standards, the technology and the identity proofing must meet them. IDAPA 34.07.01, section 011: the person is commissioned under § 51-121, authorized to perform electronic notarizations, and gives notice that the remote acts will use communication technology that meets the chapter. The authorization form is headed for electronic and remote online notarization. It prints a $20 fee for authorizing electronic and/or remote online notarization, plus $20 for manual processing if that form is filed. The notary page says you may submit the commission application and the electronic authorization at the same time, and that you must already be commissioned before you can be an electronic notary. The same page says you file an “Addition of Electronic or Remote Online Notary” amendment for each technology, on sosbiz.idaho.gov. We are printing the rule’s three qualifications and the form’s one fee line. We are not adding a second remote fee the form does not print.

There is no approved-provider roster on the pages we retrieved. § 51-114A(8) says the rules may establish a way to approve providers of communication technology and identity proofing. The rule chapter we read sets standards. It does not name companies. § 51-120(2) says that if the Secretary has established standards for approval of technology, the technology must conform, and if it conforms, the Secretary shall approve the use of the technology. The notary page answers “Does the Secretary of State verify that the chosen technology is compliant?” with no. It says the notary chooses a tamper-evident technology, and that remote technology must comply with IDAPA 34.07.01. We are printing the statute and the FAQ. We are not deciding that a checkout brand has been approved, and we are not deciding that the FAQ erased the “shall approve” sentence. Proof and NotaryLive are companies on this site. They are not names on an Idaho roster, because the pages we retrieved do not publish one. A checkout that shows one of those names is the company’s screen. It is not a statement that this notary named that technology on the authorization.

Read the fee sentences before you treat a company price as Idaho law. § 51-133(1): for any notarial act, the fee may not exceed $5. Subsection (2): the notary may also be paid for the actual and reasonable expense of travel to the place of the act. Subsection (3): an employer shall not require the notary to hand over a fee that was charged, and the employer may still forbid a fee for an act done in the scope of the job. The notary page repeats the $5 cap and the travel sentence. Its signing-agent answer says a bank may pay the notary more than the statutory rate, and that a notary or a third party charging notary fees as part of a service should not charge the customer more than the statutory fees for the notarial services. IDAPA 34.07.01, section 017: section 51-133 shall not be construed to stop a third person who provides technology or storage from charging a separate fee for that service. We are printing the statute, the page, and the rule. We are not adding the $5 and a company price into one ceiling the statute did not print. Utah’s remote cap is $25 for an item. A company sticker near $25 can be the company’s price. It is not an Idaho cap, and it is not the $30 commission, the $20 authorization, or the $10,000 bond.

Travel is the actual and reasonable expense in § 51-133(2). The section does not print a cents-per-mile figure, an hourly rate, or a two-hour minimum. Utah’s travel sentence is a federal mileage rate, explained as separate and agreed in advance. We will not copy that rate onto Idaho. A house call is a price you agree to first.

Where you may sit is § 51-114A, and the notary’s chair is narrower than yours. The notary is located in this state. You may be in Idaho. You may be somewhere else. If you are outside the United States, the notary confirms that the record is to be filed with or relates to a matter before a court, governmental entity, public official, or other entity subject to United States jurisdiction, or that it involves property in the United States or a transaction substantially connected with the United States. The act of making the statement or signing must not be prohibited by the foreign state where you are. The notary page says a notary may notarize anywhere in Idaho, citing § 51-121, and that a commission is not valid after a move out of state unless the notary is still working in Idaho.

The “must be present” answer and the remote statute are not the same width. The notary page says the signer has to be present. It quotes § 51-106: the individual making the statement or executing the signature shall appear personally before the notary. It also quotes § 51-102: appear personally means the notary is physically close enough to see, hear, communicate with, and receive identification documents from the individual and any required witness. § 51-114A(2) says a remotely located individual may comply with § 51-106 by appearing through communication technology. A remotely located individual, in that section, is a person who is not in the physical presence of the notary. We are printing the FAQ and the remote section. We are not deciding that the FAQ’s “yes” erased § 51-114A, and we are not deciding that a video call satisfies the physical-closeness definition for a notary who never filed the remote notice.

The ID check has three doors, and the quiz door has numbers that match Utah’s neighbor only in the sense that both states use a quiz. They are not the same statute. § 51-114A(3): the notary has personal knowledge under § 51-107; or satisfactory evidence by the oath or affirmation of a credible witness; or satisfactory evidence by at least two different types of identity proofing. § 51-107: personal knowledge means dealings that give reasonable certainty you are who you claim to be. A passport, a driver’s license, or a government nondriver identification card may be expired, but not by more than three years. Another government identification may be used if it is current or expired not more than three years, contains a signature or a photograph, and satisfies the notary. A credible witness appears before the notary and is known to the notary, or is identified by one of those credentials.

IDAPA 34.07.01, section 014, is the personal-knowledge door and the witness door for a remote act. A credible witness may be remote if you, the witness, and the notary can all communicate by the technology. A remote witness must pass the section 013 identity proofing, unless the notary already knows that witness. Section 013 is the door that uses identity proofing. If the notary does not already have satisfactory evidence under section 014, the notary uses two types: credential analysis and knowledge-based authentication. Credential analysis uses automated software, checks that the credential is not fraudulent or modified, checks details against the issuer when that information is available, and lets the notary compare the photo with the person on the live connection. Knowledge-based authentication (KBA) is a quiz drawn from your personal history. The rule prints the quiz: at least five questions; at least five answer choices each; at least 80 percent correct; all questions answered within two minutes; one retake within 24 hours; at least 40 percent of the prior questions replaced on the retake; no retry with the same notary within 24 hours after a second failure; and the notary must not be able to see or record the questions or answers. If you leave the workflow, the identity check starts over. Iowa’s rule replaces 60 percent of the questions and stops a third failure. Idaho’s rule we read replaces 40 percent and stops at the 24-hour block with that notary after the second failure. If that quiz cannot finish, a mobile notary or a walk-in is the product that can finish.

The certificate has required words, and they are Idaho’s words. § 51-114A(4) and (5): the certificate must show that the act used communication technology. A short form is enough if it meets the rules, or if it is the statutory short form and contains a statement substantially as follows: “This notarial act involved the use of communication technology.” § 51-116(6) prints that same sentence. IDAPA 34.07.01, section 018, prints it again. The notary page says the seal shows the notary’s name, the words “State of Idaho,” the words “Notary Public,” and the commission number, and no other information or graphics. The page also says the device is rectangular or circular and has a serrated or milled-edge border. We will not add a longer remote sentence and call it the statute.

The session file is part of the remote act, and a journal of every act is not the same rule. § 51-114A(6): the notary, or a person acting for the notary, keeps the audio-visual recording, or has a repository keep it, for at least ten years after the recording is made, or for a different period a rule sets. The rule we read does not shorten that floor. Section 016 says the recording is kept at least ten years, in a file protected by a password or a cryptographic process, and that the recording need not include images of the record that was signed. The notary page says a journal is not required and is strongly recommended. Section 016.01 says a notary may keep a journal of remote acts. The journal in that rule is optional. The recording is not. We are printing the FAQ and the rule. We are not deciding that the optional journal replaced the ten-year recording.

The phone line is the last place the rule cover and the live office page do not use one label. The IDAPA 34.07.01 cover we retrieved lists the Secretary of State at 700 W Jefferson, Room E205, Boise, ID 83720-0080, phone (208) 334-2852, and email ntaa@sos.idaho.gov. The live business forms page labels (208) 334-2852 as Elections. It labels (208) 334-2301 as Notary and Apostille, and it uses that same number for Business Services. The capitol line on that page is 700 W Jefferson, #E205, Boise, ID 83702. The business office line is 450 N. 4th, Boise, ID 83702. The mailing address is P.O. Box 83720, Boise, ID 83720-0080. Administration email on that page is secretary@sos.idaho.gov. We are printing the rule cover and the office page. We are not deciding which desk answers a notary question.

What actually needs a notary on an Idaho LLC / bank stack

An Idaho limited-liability company files a certificate of organization. Idaho Code § 30-25-201, amended in 2026 by chapter 80: one or more organizers deliver the certificate to the Secretary of State. The certificate states the name, the physical address and the mailing address of the principal office, or the commercial registered agent’s addresses when the company attests it has no physical location other than a residence and the agent consents, the registered-agent information in section 30-21-404, and the name and mailing address of at least one governor. The section text we retrieved does not require a notary acknowledgment. The compiled Title 30, Chapter 21 PDF we retrieved prints $100 for a certificate of organization in section 30-21-214(b)(16), and subsection (f) prints a $20 surcharge for a form that is not generated by the electronic filing system and needs manual data entry. The business forms page prints $100 plus $20 manual processing, total $120. The HTML fee list on the statute section page we opened did not display a dollar next to the certificate line. We are printing the PDF, the forms page, and the HTML list. We are not deciding that the blank line on that HTML page erased the $100 in the compiled PDF. People still show up asking for a notary because a bank, a processor, a landlord, or a mailbox asked for a sworn statement on a different document that sits next to the certificate.

We do not publish a bank-by-bank or county-by-county “accepts video” list we have not read on that desk’s page this month. If you need the operating address so a bank will open the account, that is a different product. It is not this site’s directory.

Open all night versus booked, in this state

Because in-state remote online notarization is live, all-night service is a real option for many Idaho documents, if the receiving desk will take a remote act and if the notary actually filed the authorization and is using technology that meets the remote rule. An Idaho remote notary or a notary licensed in another video-notary state can both close that session when the desk accepts it. Company availability letters live on the directory, once.

If the desk wants you and the notary in the same room, the identity quiz fails, or the person you hired never finished the authorization, you are shopping store hours or a booked house call. That is the B on walk-in / mobile. Counters keep store hours. The act fee may not exceed $5. Travel is the actual and reasonable expense in § 51-133. The trip is booked. It is not a failure of § 51-114A.

Idaho prints a $5 legal maximum on the notarial act. A technology provider may charge a separate fee under IDAPA 34.07.01, section 017. The consumer starting prices we cite on company cards, about $25 a session, are still the official pages retrieved August 2026. Those are company stickers. A sticker at $25 is not an Idaho cap. It is also not the $30 application, the $20 electronic authorization, or the $10,000 bond. Utah’s remote cap is $25. Idaho’s act cap is $5.

Company letters live on the directory

Availability, identity check, and session-record letters for Proof/Notarize, NotaryLive, OneNotary, BlueNotary, mobile, and walk-in are on the directory, once. This page keeps the Idaho rule and the document table. Official starting prices we cite: NotaryLive about $25 per session; Proof/Notarize about $25 for the first notarization and $15 for each extra notarization; OneNotary online about $25 and mobile from about $80. We do not print a session price for BlueNotary. Those stickers are company prices. They are not a statement that the notary on your screen named that technology on the authorization. The Secretary of State pages we retrieved do not publish an approved-provider roster, so those names are not on an Idaho approval list. Being absent from a list the office did not publish is not a ban, and it is not an approval. Independent Idaho mobiles are not that OneNotary sticker. Counters set their own prices inside the $5 cap § 51-133 prints for the notarial act, unless the charge is the separate technology fee the remote rule allows.

Form 1583 as an Idaho use-case, without becoming a mailbox review

USPS will not let a commercial mailbox (CMRA) hand you mail until PS Form 1583 (June 2024) is complete. Form 1583 is the Postal Service form you sign so that store can receive your mail. You sign in person with the store (or an authorized employee) or with a notary public. The form’s note allows a live video call. An Idaho signer can use an Idaho remote notary or an out-of-state remote notary. That is the same idea as Alaska, Arizona, Arkansas, Colorado, Delaware, Florida, Hawaii, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maryland, Michigan, Minnesota, Missouri, Nebraska, Nevada, New Jersey, New York, Ohio, Oklahoma, Oregon, Pennsylvania, Tennessee, Texas, Utah, Virginia, Washington, and Wisconsin. Other states have their own rules. See Alabama, California, Connecticut, Georgia, Massachusetts, or South Carolina if that is your state.

What we will not do here: grade mailbox brands, pick a Boise, Meridian, or Nampa storefront, or explain store flags. Those are mailbox questions. The notary question is: did the session match the form (U.S.-licensed notary, two IDs, home address matching the address ID), and will the store accept that session? Details live on Form 1583 notarization.

A sequence that usually wastes less money

1. Read the receiving desk’s current instruction. If they printed “in person,” do not buy a video session to argue with them. Idaho caps the notarial act at $5. Utah would cap a remote item at $25. They are not the same state.
2. If they accept a remote act, you may use an Idaho remote notary or a notary licensed in another video-notary state. The Secretary of State is the authority for the commission, the $10,000 bond, the $30 application, the $20 electronic authorization, and the technology notice. NASS and NNA are the country sources. The company’s live notary pool is the day-of fact. Do not assume every Idaho notary on a checkout screen filed the authorization. Do not assume a company name is on an Idaho roster. The pages we retrieved do not publish one.
3. Budget the extras from the official page, extra act, extra signer, witness, before you upload a six-signature packet at the $25 sticker. The notarial act is capped at $5. A technology provider may charge a separate fee. A witness fee on a company page is not a person sitting next to you.
4. If the identity quiz fails, stop treating another quiz as a plan the rule did not write. The rule allows one retake within 24 hours. A second failure blocks that same notary for 24 hours. The notary must not see or record the questions. Switch to a mobile notary or a walk-in. NotaryLive’s FAQ describes a Personal Verifier path. That is their product, not a universal escape hatch.
5. Keep the session confirmation. The value of an Idaho remote session in a later dispute is the audio-visual recording § 51-114A already requires, kept at least ten years, and the rule says that recording need not show the document. The value of a walk-in is the act the desk already said it wanted, at a fee the $5 cap already printed for the notarial act.